Housing law software for for UK legal practices

Quill’s cloud-based complete practice management system gives housing law teams everything needed to manage matters for landlords and tenants, individuals and businesses, including housing disrepair cases – quickly, efficiently and profitably.

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Why choose Quill for your housing law practice?

Housing law software needs to be like housing law practitioners themselves: systematic, diligent and professional. Manage your housing law workload in Quill to progress matters anytime, anywhere, any device. Quill’s the ideal software to move matters speedily and accurately along from the point of instruction to successful conclusion. There’s absolute control of your contacts, cases, documents, accounts and business with all-in-one practice, case and document management software packed with all the housing law functionality you need.

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Built for housing law specialists

Quill’s legal complete practice management software comes with a whole host of efficiency tools that cater for housing law matters in all their complexity for both landlords and tenants, whether individuals or businesses, from simple long-term lease arrangements to complex housing disrepair disputes. There’s due diligence via AML and credit checks upon new matter set up, multiple time-saving features throughout cases, and intuitive accounting module to submit billing information directly to the Legal Aid Agency (LAA) upon matter resolution. One system does it all.

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A housing lawyer’s working day made easier

Simplify each stage of housing law cases. Create tasks and document templates as workflows, bundle documents for court and counsel packs, and even pre-populate lengthy legal forms for time-saving transformation. AML checks provide peace of mind from the word go. Bank and LAA uploads, and secure payment links strengthen money movements. On top of that, you have a helpful dashboard with analytical reports to track progress and plan ahead for success.

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Money management – fortified

Gain total control of your finances and strengthen security at the same time by utilising electronic identity checking, credit screening and conflict searching for enhanced Know Your Client (KYC), and bank account and sort code verification, digital payments and banking uploads for streamlined money management. For publicly funded work, there’s LAA billing upload to digitise your financial management processes. In sum, Quill helps your cashiers, managers and COFAs move money safely and provides comprehensive reporting for financial transparency.

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Capture every billable moment

Time recording is deeply embedded in Quill. You can auto-record time when uploading documents or use intuitive stopwatches functionality throughout the day to log chargeable time units. When working out-and-about, use our smartphone app to access Quill, record time, set up new clients and matters, authorise e-chits, view client and matter information, and view documents. Your time records are automatically fed into Quill’s accounting module for straightforward billing and invoicing.

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Integrations for housing law specialist legal practices

The third-party integrations available with Quill are Veriphy’s anti-money laundering checks, FormEvo’s legal forms, Bundledocs’ electronic bundling and Legl’s online client payments. Use them all as one powerful system to save time, earn more, prevent mistakes, streamline operations and improve the client experience. Data is transferred from one system to the other – be it client and case details, time recording and billing information, or forms and documents – so they seamlessly integrate.

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Access housing law-related forms library

To boost efficiency, access our 2,000+ library of legal forms and e-submissions. In the Landlord and Tenant folder, you’ll find forms covering agricultural tenancies, assured tenancies, business tenancies, claim forms, Landlord and Tenant (Covenants) Act, Leasehold Reform Act, Leasehold Reform, Housing and Urban Development Act, long residential tenancies, Rent Act, right to manage and more. In addition, for publicly funded matters, there’s a devoted Legal Aid folder comprising a wide range of application, assessment, claim and withdrawal civil forms, plus guidance notes and checklists.

With pre-population of data from your Quill database, there’s auto-calculation of fees, auto-saving of documents and correspondence to your matter files, and e-submission functionality to the relevant government agency including the LAA. You can complete, save and send forms with ease.

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Comply with stringent regulatory demands

While you focus on getting everything right legally for your housing law clients, relax knowing that you’re ticking every regulatory compliance box with Quill. Our software complies with Law Society, Solicitors Regulation Authority, LAA, Information Commissioner’s Office and other demands.

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Quill’s housing law software solution

Legal accounting your way

Our legal accounts module captures every minute, alleviates fraud risks, recovers disbursements and expenses, offers business intelligence, reconciles bank accounts, connects to the LAA portal and complies with regulatory requirements.

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A central store of documents

With our DocsHub module and Microsoft Office integration, your documents, letters and forms are saved conveniently together, whatever their type – Word files, PDFs, Excel spreadsheets, images, legal forms or Outlook emails.

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Make light work of bundling

Quill integrates with Bundledocs to combine and format any number of documents into bundles for review by clients, instruction of counsel and preparation for court – in a matter of minutes.

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Maintain constant client contact

Communicate with clients throughout their housing law case via SMS messaging. Send text messages, matter updates, and meeting or court reminders direct to your clients’ mobiles.

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Enjoy faster reconciliation

Track, receive and reconcile invoice payments in a few clicks via our integration with Legl’s online payment system. It’s better for you and better for your clients – they enjoy a more modern experience too.

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Define your own modular system

At Quill, we pride ourselves on our pick-and-mix portfolio which gives Quill users the power to select from a wide array of modules – not only software but also outsourcing services – so that your front and back office runs optimally.

Our pricing

A pricing plan built for you

⚖ Essential ⚖

Legal accounts & Practice management

Get on the right track with legal accounts, matter management and time recording solutions to get you up and running quickly.

£19*

per user, per month

*plus initial £81/month for the first legal cashiering licence

Who’s it for?

Legal cashiers, fee earners & support staff

What’s included?
  • Legal accounts system
  • Matter management
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💡 Growth 💡

Case & document management

Allow fee earners to work in the cloud from anywhere with time-saving tools like document automation and MS Office integration.

£38*

per user, per month

*plus initial £62/month for the first legal cashiering licence

Who’s it for?

Fee earners

Everything in Essential, PLUS:
  • Document management
  • Case management
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⚡ Supercharge ⚡

Boost your software

Mix and match from our range available boosts and streamline even more of your processes with Quill.

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and find out which boosts will benefit you the most

Available boosts:
  • Quill Forms
  • Anti-money laundering checks
  • API integration
  • MoneyChain
  • Bundling
  • Legal aid
  • SMS messaging
  • Online payment portal
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Frequently asked questions

What is housing law?

Housing law comprises a wide range of housing law matters, predominantly related to landlord and tenant arrangements – for example tenancy deposit and contract agreements and disputes, boundary and party wall cases, disrepair claims, possession and repossession proceedings, housing issues due to antisocial behaviour, harassment by neighbours, harassment by landlords including unlawful eviction, rehousing and transfers, and remortgaging. Where housing matters are concerned, there’s a high level of anxiety as individuals potentially face homelessness. It’s the solicitor’s role to ensure clients remain in their home, and feel safe and secure.

How can software help with housing law processes?

Legal software created for housing law practices contains time-saving, efficiency-enhancing, profitability boosting functionality that guides solicitors, paralegals, cashiers, law firm managers, COLPs and COFAs through the tasks associated with various landlord and tenant matters – beginning with conflict and identity checking, proceeding with case workflow guidance and concluding with submission of final invoice either to the client or LAA. The software features empower practitioners to minimise mistakes and maximise productivity.

Can Quill’s software assist with fixed fee models?

Yes. We know that the prospect of homelessness, feeling unsafe at home and struggling to pay for legal services received is a huge concern for your clients, and not everyone qualifies for legal aid which is why fixed fee arrangements are popular. With fixed fees, your clients avoid the extra worry of a large legal bill at the end of a case. For this reason, many housing law solicitors offer fixed fees – with costs dictated by the type of matter, level of court proceedings and case complexity.

Our software can help correctly estimate fixed fees and disbursements to ensure your practice remains profitable. You can also use our tools to calculate standard costs per archetypal housing law matter, progress through cases efficiently and speedily with minimum variability, and track estimated costs against incurred costs to inform future fee-setting decisions.

Can Quill software support legal aid?

Absolutely. Our software can easily manage legal aid for your housing law matters when clients are eligible to use public funds to pay for services. Our software handles the additional administration with functionality to get the most work done in the least time thereby keeping costs low, log disbursements and expenses to recover all chargeable monies, automatically calculate complex fees according to the latest legal aid rates for spotless accounting, and upload of data from Quill right to the LAA’s online portal for paperless working.

What systems does Quill integrate with and why?

The Quill system itself comes with the ability to instantly switch on Microsoft Office integration courtesy of our DocsHub document management feature. Quill also integrates with specialist third-party systems – including Veriphy (for AML and credit checking), FormEvo (for legal forms and e-submissions), Legl (for online payments from privately funded clients) and Bundledocs (for bunding of documents for review by clients, instruction of counsel and preparation for court).

Which housing law forms are covered in the Quill Forms catalogue?

Quill integrates fully with the FormEvo library of legal forms and e-submissions. For housing law, there’s a dedicated Landlord and Tenant section featuring sub-sections for agricultural tenancies (LT41 to LT43 notice to tenant forms), assured tenancies (LT31 to LT39 application and notice to tenant and landlord forms), business tenancies (LS1 to LS2 business lease forms, LT1 to LT24 notice, request and withdrawal from tenancy forms), claim forms, general (LT67 to LT68 administration and service charge forms), Landlord and Tenant (Covenants) Act (LT71 to LT74 charge recovery notice and release from tenancy forms), Leasehold Reform Act (LT63 to LT64 reply to tenant’s claim and long leaseholder rent due forms), Leasehold Reform, Housing and Urban Development Act (FEHUD1 to FEHUD20A, Leasehold 8 to Leasehold 15 new lease and information request, counter notice and application for determination of cost forms), long residential tenancies (LT91 to LT93 landlord’s termination of tenancy forms), Rent Act and right to manage forms.

In addition, for requests for public funds, in the Legal Aid section, you’ll find various application, assessment, claim and withdrawal civil legal aid forms, plus guidance notes and checklists.

Legal aid work made profitable

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“Legal aid work constitutes two-thirds of our turnover, and billing this work is extremely time consuming and downright miserable. It’s not unheard of to spend more time billing that what we’re being paid for. Quill, however, automates and makes it profitable.”

Andrew Guile, Partner GN Law

Housing law managed the smart way

Become a smart-working housing law practitioner. Get in touch to learn more about Quill’s solution.