Immigration legal software for UK law firms

Quill’s fully-integrated legal case and document management software solution helps immigration lawyers work smarter, not harder.

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Why choose Quill for your immigration practice?

Immigration software needs to be like immigration lawyers themselves: smart, agile and industrious. Quill’s practice management software system allows you to manage your immigration work matters speedily and accurately from instruction to conclusion. Whether it’s citizenship to other matters arising from the Immigration Act 2009 and Immigration and Asylum Act 1999, Quill’s an all-in-one platform gives you total control of your contacts, cases, documents, accounts and business. It’s your complete practice management portal supplied by a proud affiliate partner of the Law Society.

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Built for immigration specialists

We understand how to cater for immigration matters of every type – be they private individuals or companies, and regarding immigration or nationality issues. From due diligence via AML and credit checks upon new matter set up, to multiple time-saving features throughout cases, to intuitive accounting module for submission of billing information directly to the Legal Aid Agency (LAA) upon matter resolution – Quill’s one system does it all.

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The life of an immigration practitioner simplified

Our aim is to help you simplify and streamline every stage of an immigration case. With Quill, you can create tasks and document templates as workflows, bundle documents for court, tribunal and counsel packs, and even pre-populate lengthy legal forms for time-saving advantages. AML checks provide peace of mind from the word go. Bank and LAA uploads, and secure payment links strengthen money movements. On top of that, you have a helpful dashboard with analytical reports to track progress and plan ahead for success.

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Reinforced money management processes

Strengthen finance management by utilising electronic identity checking, credit screening and conflict searching for enhanced Know Your Client (KYC), and bank account and sort code verification, digital payments and banking uploads for secure money movements. Where public funds are being used to pay for your legal services, there’s LAA billing upload to digitise and go paperless. Quill’s accounting module helps cashiers, managers and COFAs to manage money safely and report for financial transparency.

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Maximised time records = boosted profitability

Time recording is deeply embedded in Quill. You can auto-record time when uploading documents or use intuitive stopwatches functionality throughout the day to log chargeable time units. When working on-the-go, use our smartphone app to access Quill, record time, set up new clients and matters, authorise e-chits, view client and matter information, and view documents. Your time records are automatically fed into Quill’s accounting module for straightforward billing and invoicing.

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Integrations especially for immigration law

The third-party integrations available with Quill are Veriphy’s anti-money laundering checks, FormEvo’s legal forms, Bundledocs’ electronic bundling and Legl’s online client payments. Use them all as one powerful system to save time, earn more, prevent mistakes, streamline operations and improve the client experience. Data is transferred seamlessly from one system to the other – be it client and case details, time recording and billing information, or forms and documents.

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Your essential immigration legal forms

For further efficiency improvements, access our 2,000+ integrated library of legal forms and e-submissions. Within the Immigration and Asylum Tribunal section, you’ll find the T480 to T486 forms. There’s also a Legal Aid folder comprising civil forms for immigration matters qualifying for public funds, including the EC-CLAIM1 IMM along with various other assessment, application, claim, withdrawal, extension and statement forms plus guidance notes and checklists.

With pre-population of data from your Quill database, there’s auto-calculation of fees, auto-saving of documents and correspondence to your matter files, and e-submission functionality to the relevant government agency including the LAA. You can complete, save and send forms with ease.

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The regulatory compliance boxes ticked

Because your actions can literally make or break someone’s life, focus on getting everything right legally for your immigration clients and relax knowing that you’re ticking every regulatory compliance box with Quill. Our software complies with Law Society, Solicitors Regulation Authority, Legal Aid Agency, Information Commissioner’s Office and other demands.

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Quill’s immigration legal software solution

Documents and correspondence centrally stored

Our DocsHub tool offers total Microsoft Office integration and unlimited document storage. Everything related to a matter is saved conveniently together – Word files, PDFs, Excel spreadsheets, images and Outlook emails.

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Client, court, tribunal and counsel document bundling

Quill integrates with Bundledocs to combine and format any number of documents into bundles for review by clients, instruction of counsel and preparation for court or tribunal – in a matter of minutes.

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Never lose contact with clients

Communicate with clients throughout their immigration case via SMS messaging. Send text messages, matter updates, and meeting, court or tribunal reminders direct to your clients’ mobiles.

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Legal accounting – the easy way

Our legal accounts module captures every minute, alleviates fraud risks, recovers disbursements and expenses, offers business intelligence, reconciles bank accounts, connects to the LAA portal and complies with regulatory requirements.

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Accelerate cash flow with integrated online payments

With Legl integration, you can send, track, receive and reconcile invoice payments for privately funded work. It’s better for you – you get paid quicker. It’s better for your clients – payment’s done in a few clicks.

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Choose the right portfolio for your entire practice

Our pick-and-mix approach to software modules and outsourcing services allows you to flexibly choose the right combination for your firm so that your front and back office runs smoothly.

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A pricing plan built for you

⚖ Essential ⚖

Legal accounts & Practice management

Get on the right track with legal accounts, matter management and time recording solutions to get you up and running quickly.

£22*

per user, per month

*plus initial £78/month for the first legal cashiering licence

Who’s it for?

Legal cashiers, fee earners & support staff

What’s included?
  • Legal accounts system
  • Matter management
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💡 Growth 💡

Case & document management

Allow fee earners to work in the cloud from anywhere with time-saving tools like document automation and MS Office integration.

£44*

per user, per month

*plus initial £56/month for the first legal cashiering licence

Who’s it for?

Fee earners

Everything in Essential, PLUS:
  • Document management
  • Case management
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⚡ Supercharge ⚡

Boost your software

Mix and match from our range available boosts and streamline even more of your processes with Quill.

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and find out which boosts will benefit you the most

Available boosts:
  • Quill Forms
  • Anti-money laundering checks
  • API integration
  • MoneyChain
  • Bundling
  • SMS messaging
  • Online payment portal
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Frequently asked questions

What is immigration law?

Immigration law refers to the national statutes, regulations and legal precedents governing immigration into and deportation from a country. Activities undertaken by immigration lawyers range from asylum and human rights claims through applications by family members and students to businesses securing immigration status for their employees. Naturally, there’s a high level of anxiety as individuals face serious consequences – becoming an ‘overstayer’ which is an immigration and criminal offence, losing employment and being deported amongst them. It’s the solicitor’s role to ensure clients remain in their chosen country, retain employment and stay with their family.

How can software help with immigration law processes?

Legal software created for immigration practices contains time-saving, efficiency-enhancing, profitability boosting functionality that guides solicitors, paralegals, cashiers, law firm managers, COLPs and COFAs through the tasks associated with immigration-related matters – beginning with conflict and identity checking, proceeding with case workflow guidance and concluding with submission of final invoice either to the client or LAA. The software features empower practitioners to minimise mistakes and maximise productivity.

Can Quill’s software assist with fixed fee models?

Yes. Struggling to pay for legal services is a huge concern for some of your clients and not everyone qualifies for legal aid. That’s why fixed fee arrangements are popular – so your clients avoid the extra worry of a large legal bill at the end of a case. Immigration lawyers can offer fixed fees – with costs dictated by the type of matter, level of court proceedings and case complexity.

Our software helps correctly estimate fixed fees and disbursements to ensure your practice is profitable. You can also use our tools to calculate standard costs for specific kinds of immigration matters, progress through cases efficiently and speedily with minimum variability, and track estimated costs against incurred costs to inform future fee-setting decisions.

Can Quill software support legal aid?

Absolutely. Our software can easily manage legal aid for your immigration matters when clients are eligible to use public funds. Our software handles the additional administration with functionality to get the most work done in the least time thereby keeping costs low, log disbursements and expenses to recover all chargeable monies, automatically calculate complex fees according to the latest legal aid rates for spotless accounting, and upload of data from Quill right to the LAA’s online portal for paperless working.

What systems does Quill integrate with and why?

The Quill system itself comes with the ability to instantly switch on Microsoft Office integration courtesy of our DocsHub document management feature. Quill also integrates with specialist third-party systems – including Veriphy (for AML and credit checking), FormEvo (for legal forms and e-submissions), Legl (for online payments from privately funded clients) and Bundledocs (for bunding of documents for review by clients, instruction of counsel, and preparation for court or tribunal).

Which immigration forms are covered in the Quill Forms catalogue?

Quill integrates fully with the FormEvo library of legal forms and e-submissions. In the Immigration and Asylum Tribunal folder, there’s the T480 to T486 claim, application, guidance notes, acknowledgement of service, statement and change of solicitor forms. For requests for public funds, in the Legal Aid section, there are civil forms for immigration matters including the EC-CLAIM1 IMM escape fee claim form, and CW3 A, B and C checklists for immigration and asylum controlled work case forms, along with various other assessment, application, claim, withdrawal, extension and statement forms plus guidance notes and checklists.

Immigration workflow tools

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“We’ve created over 40 templates in Word for various stages of case workflow, and subdivided into immigration and public law. These templates cover all manner of common communications from bundles sent to court and client care letters to cost revisions relating to live matters and terms of business. This essentially means we have full case workflow assistance, being able to produce key documents from these regularly reviewed templates in next-to-no time. We’re on a mission to go fully digital. It’s Quill and DocsHub powering our business engine.”

Jawaid Luqmani, Partner Luqmani Thompson & Partners

Take the legwork out of your immigration caseload

Work smarter and efficiently on immigration matters by choosing Quill software and a host of third-party integrations.