Case study: MPP Solicitors - Quill

Case study: MPP Solicitors

25/04/19

Quill Payroll provides long-term fix to cashier problem at MPP Solicitors

When MPP Solicitors first became a Quill client, for legal accounts software only initially, the practice employed its own cashier. Responsible mainly for managing its accounts on Quill’s software, another facet of its cashier’s role was processing the firm’s payroll.

The Challenge:

The internal structure changed when its cashier retired, as explained by Allan Hunt, Senior Partner at MPP: “Before retirement, our accounts function ran wonderfully well. After retirement, I decided to take over and look after our payroll. Looking back, I don’t think I ever intended for this to be a permanent arrangement but it certainly provided a temporary fix to our cashier problem.”

Allan coped with MPP’s payroll, on top of his existing demanding responsibilities, for a period of two years. At this point, a longer-term solution was sought primarily because of the challenges presented by constant payroll changes.

“If there were no changes, everything was fine because once we were set up, our payroll kept ticking along nicely,” states Allan. “With payroll, though, things do have a tendency to change on a fairly regular basis, for example new starters, leavers, absences, salary increases and contracted hours adjustments.

“There’s also the continual introduction of new and revised legislation. Over the past few years, we’ve seen auto enrolment pensions, Real Time Information, shared parental leave and abolishment of National Insurance for under 21s. Then, when the end of the financial year arrives, there are all manner of hoops to jump through.

“On the basis that payroll never stands still, it was all too much to handle by one person – me – as a minor part of their job. Payroll is so time consuming and was causing me pain on an almost daily basis. We had to take action.”

The Solution:

As an existing Quill user, the team at MPP was aware of the Quill Payroll service for payroll processing and optional pension management. The practice compared software purchase and outsourcing costs, and chose Quill.

“Dedicated software, such as Sage, is very expensive,” adds Allan. “We fall into the ‘over 10 users’ bracket which, for a relatively small business such as ours, is prohibitive. It’s much more cost-effective to simply outsource payroll in its entirety to Quill. So that’s exactly what we did.”

Despite MPP’s familiarity with Quill, research was undertaken on competitive suppliers before the final decision was made. Several years down the line, MPP continues to use Quill Payroll.

The Future:

“Whilst we did look at other payroll providers, we selected Quill because of our long-standing, trusted relationships,” concludes Allan. “Essentially, it’s the same core people and ethics. Quill Payroll is an extra bolt on to Quill’s Pinpoint outsourced cashiering service, Interactive legal accountscase management and document management software, all of which we already subscribe to. With Quill firmly behind us, our back office operates smoothly and integrates seamlessly. We’re absolutely delighted with Quill Payroll. It comes highly recommended by MPP!”

More from our blog

Introducing ‘Quill uncovers’ webinar series: The secrets every smart law firm knows, and how you can be even smarter

We're launching a new four-part webinar series, 'Quill uncovers,' where we'll be sharing the secrets every smart law firm knows, and how you can be even smarter with technology. The first of the series will be on 26th May and feature legal aid specialists GN Law. We hope you can join us.

Read More

2021 legal forms news: Conveyancing forms TA6 & TR1’s roadmap to digitisation

The TA6 part 1 and TR1 Law Society legal forms are going digital this year, with electronic submissions and digital signatures. Archie Courage at FormEvo explains what to expect and why in 2021 with regards to these two key conveyancing forms, and how to access them via the Quill Forms service.

Read More

Brexit VAT changes | A guide for law firms & small businesses

We liaised with accounting and legal VAT experts to help clarify some FAQs around what Brexit means for UK VAT-registered businesses selling services to overseas customers.

Read More